Official Records
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General Information
Pursuant to Article V of the Florida Constitution and Section 28 of the Florida Statutes, the Clerk of the Circuit Court is the official recorder of all instruments that may, by law, be recorded in the county. The Clerk is required to record all instruments in one general series of books called the "Official Records." The Clerk must keep a register in which are entered the names of the parties to the instrument, the kind of instrument, the filing number of the instrument, and the date and time of filing.
As recorder, the Clerk is responsible for keeping all papers filed in the office with the County's Official Records a variety of instruments such as: deeds, leases, bills of sale, agreements, mortgages, judgments, claims of lien, satisfactions, certificates of discharge, from military service, and any other instrument required or authorized by law to be recorded.
Monroe County Clerk's Office is making every effort to serve the public in an efficient, professional and courteous manner. We continue to educate personnel and upgrade technology and services. We now have the ability to record documents in all locations. Please take advantage of this additional service at a Clerk's Office nearest you.
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Key West Courthouse 500 Whitehead Street Key West, FL 33040 305-292-3540 |
Clerk of Court 3117 Overseas Highway Marathon, FL 33050 305-289-6028 |
Clerk of Court 88820 Overseas Highway Plantation Key, FL 33070 305-852-7145 |
Preparation of Instruments for Recording
Since changes cannot be made once the instrument has been
recorded, please check the following:
1. 3" by 3" blank space in upper right corner of the first page.
2. 1" by 3" blank space on each subsequent page.
3. Legible, black print of typing for best reproduction by microfilm or photographing.
4. Date the body of the instrument.
5. Grantee's mailing address, if transfer of interest is real estate. (Example: Deeds,
Agreements and Contracts for Deeds)
6. Affix the name and address of person to whom instrument is to be returned on the front of
the instrument.
7. On instruments by which the title to real estate or any interest therein of lien thereon is conveyed, created,
encumbered, assigned, or otherwise disposed of, the name and address of the person who prepared the instrument must
be printed, typewritten or stamped on the face of the instrument in a legible manner. (Instruments executed or
acknowledged outside of the State, or before January 1, 1968, are exempt.)
8. Description of real or personal property, if any.
9. Signature(s) should agree with name(s) in the body of the instrument and should be legible and correctly spelled.
10. Signature(s) to be attested by two witnesses (transfer of any property).
11. Acknowledgment of person(s) executing the instrument.
12. Notary public seal and expiration date (for out of state notary - if the acknowledgment or proof is made before a
notary public who does not affix a seal, it shall be sufficient for the notary public to type, print or write by hand on
the instrument, "I am a notary public of the State of _______ and my commission expires on _______.(date)")
13. Corporate seal, if applicable.
14. A self addressed, stamped envelope is required for all documents.
Your original documents will be recorded, scanned, microfilmed, and the original recorded documents returned to you in approximately three weeks.
Mail-in Recording
Make sure your check is payable to "Clerk of Circuit Court" and send the original documents
for recording and your check or the appropriate fees to the Clerk's Office.
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Key West Courthouse 500 Whitehead Street Key West, FL 33040 305-292-3540 |
Declaration of Domicile Forms
A Declaration of Domicile is a sworn statement that you are
a bona fide resident and maintain a place of abode in the county.
A Declaration of Domicile is not an application for Homestead Exemption.
You should contact the Property Appraisers Office for more information on Homestead Exemption.
Fictitious Name
Contact the Office of the Secretary of State
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Fictitious Name Registration P.O. Box 1300 Tallahassee, FL 32302-1300 Internet: Fictitious Name Registration |